International Journal For Multidisciplinary Research

E-ISSN: 2582-2160   •   Impact Factor: 9.24

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Enterprise SharePoint Migration: Strategies, Best Practices, and Overcoming Challenges

Author(s) Mr. Sudheekar Reddy Pothireddy
Country India
Abstract SharePoint migration has emerged as a crucial transformation process for enterprises striving to modernize their digital infrastructure. Organizations moving from legacy on-premises SharePoint environments to SharePoint Online (M365) or adopting hybrid models must navigate a complex landscape of data management, governance, security, and user adoption challenges. The transition is not merely a technical upgrade but a strategic initiative requiring meticulous planning, execution, and risk mitigation.
This paper delves into the key strategies that ensure a seamless SharePoint migration, including comprehensive pre-migration assessments, the selection of suitable migration approaches, robust governance frameworks, and leveraging advanced migration tools. Best practices such as phased rollouts, stakeholder engagement, metadata structuring, and automation-driven processes play a pivotal role in enhancing efficiency and minimizing disruption.
Moreover, this research critically examines the persistent challenges faced by enterprises during migration, including large-scale data handling, metadata and permission retention, customization compatibility, compliance risks, and downtime mitigation. Addressing these obstacles requires a proactive approach that integrates industry best practices with adaptive solutions.
Ensuring data integrity, security, and regulatory compliance remains at the core of successful SharePoint migration. The implementation of encryption mechanisms, access control policies, and compliance alignment with global standards such as GDPR, HIPAA, and FedRAMP is paramount. Furthermore, fostering user adoption through targeted training programs, automation tools like Power Automate, and intelligent search capabilities is vital to achieving long-term operational success.
This study identifies significant gaps in existing research related to SharePoint migration, particularly in areas of AI-driven automation, hybrid model optimization, and governance best practices. It introduces a novel framework designed to streamline enterprise SharePoint migration, offering a structured roadmap that integrates cutting-edge technological advancements with organizational change management principles. By bridging these research gaps, this paper provides a comprehensive blueprint for enterprises aiming to maximize the benefits of SharePoint modernization while mitigating risks and ensuring sustainability in the evolving digital ecosystem.
Keywords SharePoint Migration, Digital Transformation, Governance, Compliance, Automation, User adoption, Best Practices, Security, Data Integrity
Field Computer > Automation / Robotics
Published In Volume 8, Issue 1, January-February 2026
Published On 2026-02-27
DOI https://doi.org/10.36948/ijfmr.2026.v08i01.69614
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E-ISSN 2582-2160
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